Our policies determine the protocols and procedures established by Otago Polytechnic.
Academic Policies
AP0100.02 Place of Academic Manual in Quality Management System
AP0109 Permanent External Advisory Committees - Brochure
AP0109.05 Permanent External Advisory Committees
AP0118.01 Organisational Coding Structures
AP0119 Maori Collection Development (Robertson Library)
AP0206.04 Consistency of Academic Information
AP0211.00 Programme Development
AP0403.05 Professorial Appointments
AP0501.10 Recognition of Prior Learning
AP0504.04 Application, Entry and Enrolment
AP0509.02 Concurrent Enrolment
AP0516.02 Limited Full Time Status - access to Student Allowances
AP0517.04 Cancellation of Programmes, Courses and Course Occurrences
AP0520.07 English Language Requirements for Those for whom English is an Additional Language
AP0521.01 Programme Entry, Continuation and Exclusion
AP0600.06 Academic Appeal Process for Learners
AP0603.04 Resolution of Student Complaints
AP0604 Orientation and Induction for Learners
AP0609.00 Drug and Alcohol Policy for Arboricuture Programme
AP0700.08 Surveys and Course Evaluations
AP0705.03 Supervision within Postgraduate Programmes
AP0707.05 Monitoring of Degree and Postgraduate Qualifications
AP0709.02 Overseas Travel in Approved Programmes
AP0710.06 International Student Attainment and Attendance
AP0711.05 Delivery of Programmes by External Contracts
AP0712.03 Course Material Footer
AP0801.02 OSH for Students in the Workplace
AP0901.03 Students with Disabilities - Circumstances for Assessment
AP0904.02 Final Assessment Process in Postgraduate Programmes
AP0905.03 Presentation and Submission of Postgraduate Research Thesis or Dissertation
AP0907.01 Impaired Performance - Aegrotat
AP0908.01 Moderation of Assessment
AP0909.00 Conduct of Examinations
AP0910.00 Assessment Committee
AP0911.00 Honours, Distinction and Merit
AP1005.03 Results Process for Consultancy
AP1006.04 Award Certificates for Qualifications
AP1010.04 Producing Results Notices and Academic Transcripts
AP1012.01 Graduation at Other Institutions
AP1102.04 Contestable Research Funding
Management Policies
MP0101.01 Records Retention and Disposal
MP0106.02 Disclosing Personal Information about Students and Staff
MP0200.01 Capitalisation and Amortisation of Course Development Costs
MP0303.03 Authorities and Delegations from Chief Executive
MP0304.02 Specific Financial Authorities and Delegations
MP0305.05 Snow and Ice Response
MP0310.02 External Charging for Rooms
MP0313.01 Distribution, Cutting and Copying of Keys
MP0318 Requests for Official Information
MP0322 Campus Memorial and Commemorative Register
MP0343.01 Use and Security of Information Systems
MP0351.09 Students Withdrawal and Refund Policy for Year 2017
MP0351.10 Student Withdrawal and Refund Policy for Year 2018
MP0352.03 Otago Polytechnic Purchasing and Credit Cards
MP0354a Learner Fees_SOP001_Definitions and Schedules
MP0354b Learner Fees_SOP002_Form-Learner Discount Request Form
MP0355.01 CCTV (Closed Circuit Television) at Otago Polytechnic Sites
MP0358.00 Employment of Dependent Children of Staff
MP0361 Management of Non-personnel Contracts
MP0362 Asset Management_Operational - Acquisition and Disposal
MP0362a Asset Management_SOP001
MP0400.06 Occupational Health and Safety - Commitments and Responsibilities
MP0402.05 Health and Safety Induction and Training
MP0404.03 Accident, Incident and Occupational Illness Reporting
MP0406.03 Emergency Evacuation and Earthquakes
MP0407.03 Computer Health and Safety
MP0408.03 Protective Clothing and Equipment
MP0410.04 Employee Workplace Injury, Illness, Rehabilitation
MP0411.03 After Hours Safety, Security and Building Access
MP0412.07 Smokefree/Auahi Kore Policy
MP0414.03 Contractor Health and Safety
MP0417.04 Driving and Vehicle Safety
MP0418.03 Staff with Disability
MP0421.02 Occupational Health Monitoring
MP0422.00 Breastfeeding Friendly Polytechnic (BFP)
MP0430.01 Employment Delegations
MP0431.04 Recruitment and Appointment of Staff
MP0433.02 Monitoring and Review of Employees on Probation
MP0434.01 Allied General Staff Grading, Salary Review and Promotion
MP0435.03 Relocation Expenses for New Employees
MP0436.02 Key Skills Allowance
MP0437.01 Establishment of Starting Salaries for Academic Staff
MP0438.03 Four for Five Employment Options
MP0439.01 Flexible Working Arrangements
MP0444.01 Resolving Performance Problems
MP0445.03a Harassment and Bullying Prevention and Management
MP0446.06 Travel on Otago Polytechnic Business
MP0447.01 Retention of Employee Information
MP0450.03 Enabling Offsite Work
MP0454 Discount on internal programmes/courses
MP0455.02 Staff Identification Cards
MP0456.02a Stress Prevention and Management
MP0464 Staff Excellence Awards
MP0465 Student Council Staff Awards
MP0480.03 Salary Review and Promotions Committee Terms of Reference
MP0484.00 Leave Management (includes Parental Leave)
MP0607 Medical and Travel Insurance for International Learners
MP0608 Homestay Accommodation for International Students
MP1100.03 Intellectual Property
MP1101.01 Research and Study Release
MP1102.04 Performance Based Research Funding PBRF Decisions
Council Policies
Council - Code of Conduct, April 2011
Council - Manual of Committee Structures and Delegations_June 2016
Council - Standing Orders, September 2003
CP0003 Management Reporting of Contracts to Council
CP0005.07 Delegations from Council to the Chief Executive
CP0008.03 Sensitive Expenditure
CP0009.03 Protected Disclosure of Serious Wrongdoing (Whistleblowing)
CP0010 Fraud Prevention and Response
CP0010a Fraud Prevention and Response SOP001 Fraud Control Plan
CP0012.05 Conflict of Interest