Otago Polytechnic

Our policies and procedures apply to all programmes and courses at Otago Polytechnic Te Kura Matatini ki Otago and are part of the organisation's Quality Management System (QMS).

Our policies and procedures provide staff, learners, and visitors to Otago Polytechnic with clear and current policies, procedures and guidance for the management and administration of schools/colleges and support services within an institutional context of devolved authority and responsibility.

All published policies and procedures are relevant and in effect until such time as they are reviewed and replaced. The policy review schedule allows for annual review of Council, Financial, and Fees policies and for all others up to a maximum of every three years.

Policies are currently numbered under Council (CPxxxx) Academic (APxxxx) and Management (MPxxxx) types with classification within these three types divided into the Baldrige Performance Excellence Framework areas of: Leadership / Strategy / Customers / Measurement, analysis, and knowledge management / Workforce / Operations / Results. 

To assist in your search for the relevant policy, the policies have been grouped and published under the themes below.



AP0600 Academic Appeal Process for Learners

AP0602 Learner Discipline

AP0603 Resolution of Learner Complaints

Enrolment and Fees

AP0501 Recognition of Prior Learning

AP0504 Application, Entry and Enrolment

AP0509 Concurrent Enrolment (under merge review)

AP0516 Limited Full Time Status - access to Student Allowances (under merge review)

AP0517 Cancellation of Programmes, Courses and Course Occurrences (under merge review)

AP0520 English Language Requirements for Those for whom English is an Additional Language

AP0521 Programme Entry, Continuation and Exclusion (under merge review)

AP0710 International Learner Attainment and Attendance

MP0351 Withdrawal, Transfer, Cancellation and Refund

MP0354 Learner Fees

MP0354a Learner Fees_SOP001_Definitions and Schedules

MP0354b Learner Fees_SOP002_Form-Learner Discount Request Form

MP0357 Cancellations, Withdrawals, and Transfers for International Students at Auckland International Campus

Learner Support

AP0604 Orientation and Induction for Learners

AP0605 Learner Support

MP0608 Homestay Accommodation for International Students


AP0607 Cheating (under merge review)

AP0608 Learner Awards

AP0609 Drug and Alcohol Policy for Arboricuture Programme

AP0800 Work Placements

AP0801 OSH for Students in the Workplace

AP0900 Assessment (under merge review)

AP0901 Learners with Disabilities - Circumstances for Assessment (under merge review)

AP0907 Impaired Performance - Aegrotat (under merge review)

AP0909 Conduct of Examinations (under merge review

MP0487 Critical Incident and Emergency Management

MP0487a_CIM_SOP001_Contact lists

MP0487b_CIM_SOP002_Emergency Communications Plan

MP0487c_CIM_SOP003_Response Plan for Learners

MP0607 Medical and Travel Insurance for International Learners

Parent_Caregiver feeding room guidelines_March 2019 (replaces policy MP0422 Breastfeeding at Otago Polytechnic)

Results and Graduation

AP0903 Grade Tables

AP0911 Honours, Distinction and Merit

AP1003 Graduation

AP1006 Award Certificates for Qualifications

AP1008 Learner Results

AP1010 Producing Results Notices and Academic Transcripts

AP1012 Graduation at Other Institutions