Otago Polytechnic

Our policies and procedures apply to all programmes and courses at Otago Polytechnic Te Kura Matatini ki Otago and are part of the organisation's Quality Management System (QMS).

Our policies and procedures provide staff, learners, and visitors to Otago Polytechnic with clear and current policies, procedures and guidance for the management and administration of schools/colleges and support services within an institutional context of devolved authority and responsibility.

All published policies and procedures are relevant and in effect until such time as they are reviewed and replaced. The policy review schedule allows for annual review of Council, Financial, and Fees policies and for all others up to a maximum of every three years.

Policies are currently numbered under Council (CPxxxx) Academic (APxxxx) and Management (MPxxxx) types with classification within these three types divided into the Baldrige Performance Excellence Framework areas of: Leadership / Strategy / Customers / Measurement, analysis, and knowledge management / Workforce / Operations / Results. 

To assist in your search for the relevant policy, the policies have been grouped and published under the themes below.

People and Culture


MP0445 Harassment and Bullying Prevention and Management (draft update pending final signoff)

MP0445a Harassment and Bullying Prevention and Management_Guidelines001


MP0484 Leave Management (under review)

MP0485 Donating Sick Leave


MP0358 Employment of Dependent Children of Staff

MP0359 Staff Functions

MP0418 Staff with Disability (under review)

MP0430 Employment Delegations (under review)

MP0431 Recruitment and Appointment of Staff (under review)

MP0433 Monitoring and Review of Employees on Probation (under review)

MP0435 Relocation Expenses for New Employees (under review)

MP0436 Key Skills Allowance (under review)

MP0437 Establishment of Starting Salaries for Academic Staff

MP0438 Four for Five Employment Options

MP0439 Flexible Working Arrangements (under review)

MP0443 Surplus Staffing (under review)

MP0444 Resolving Performance Problems (under review)

MP0450 Enabling Offsite Work

MP0455 Staff Identification Cards

MP0456 Stress Prevention and Management

MP0460 Performance Review

MP0461 Staff Development

MP0462 Workload

MP0464 Staff Excellence Awards

MP0465 Student Council Staff Awards

MP0486 Team Rewards

MP0487 Critical Incident and Emergency Management (Under Review)

MP0487b CIM SOP002 Emergency Communications Plan

MP0487c_CIM_SOP003_Response Plan for Learners

MP0609 Alcohol and Drug Policy

MP1101 Research and Study Release

MP1101a Research and Study Release_SOP001_Application form


AP0403 Professorial Appointments

MP0434 Allied General Staff Grading, Salary Review and Promotion

MP0480 Salary Review and Promotions Committee Terms of Reference

MP0480a Salary Review and Promotion_SOP001 Evidential Requirements