Otago Polytechnic

Management Reporting of Contracts to Board (under review)

Section
Board
Approval Date
18 March 2021
Approved By
OP Board
Next Review
1 March 2023
Responsibility
Chair: OP Board
Baldrige Criteria
Leadership
Purpose

To keep the Otago Polytechnic Board informed of major contracts and to enable the Otago Polytechnic Limited (Ltd) Board to perform its governance and fiduciary roles in governing Otago Polytechnic Lid.

Compliance

Education and Training Act 2020 and all subsequent amendments.

Policy

The Otago Polytechnic Limited Board require management to report to the monthly Board meeting as follows:

a.        Routine contract renewals over the value of $50,000 (exclusive of GST)

b.        Contracts that are not routine contract renewals over the value of $20,000 (exclusive of GST)

 

To inform the report to Board, a Contracts Register will be kept by the Contracts Manager using the contracts database (Contract Eagle) and the register shall clearly identify the following:

1.        Parties to the contract

2.        Expiry or renewal date

3.        Value

4.        Provide a subject section, i.e. Operating Lease, Partnership Arrangement, Service Provision, etc.

Signature

Approved by:
Adam La Hood
Chair: Otago Polytechnic Limited Board
18/03/2021