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Mobile Communications - Guidelines

Section
Corporate
To be read in conjunction with

Mobile Communications Policy

Approval Date
1 October 2019
Approved By
Chief Executive
Next Review
1 September 2022
Responsibility
Chief Information Officer
Baldrige Criteria
Process management
Guidelines

Payment of personal communications costs

Costs on Mobiles:

  • Costs occurring on your mobile account will be summarised into a personalised statement monthly for payment at customer services.
  • You are required to pay for all roaming costs related to personal trips
  • Payment for other incurred costs is at the discretion of your formal leader/ budget holder.

Costs on Business lines:

  • Costs incurred on your computer phone for personal use (Skype for business or Teams) should be recorded by the call maker and made aware to ISS, so on receipt of the months invoice the true cost can be assessed, and passed on to the person.
  • Payment for incurred costs is at the discretion of your formal leader/ budget holder.

Payment Procedure:

  • Payment for personal calls must be made prior to both the due date of account and Finance - Accounts Payable monthly close off.
  • The amount of reimbursement must have GST added as the Polytechnic is unable to include personal calls in its GST input tax claim.
  • Payment can be made at the Forth Street or Cromwell Campus Customer Services desk.
  • Payment can be made by cash and EFTPOS only
  • A copy of the reimbursement receipt should be attached to the original invoice and forwarded to the appropriate administrator for processing.

Mobile Phone depreciation table

End of Year 1

Benchmark cost less 25% payable by staff member

End of Year 2

Benchmark cost less 50% payable by staff member

End of Year 3

Benchmark cost less 75% payable by staff member

End of Year 4

Written off $0 Payable