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Programme Entry, Continuation and Exclusion

Approval Date
3 September 2010
Approved By
Chief Executive
Deputy Chief Executive: Learner Experience
Baldrige Criteria
Workforce focus

To outline policy and delegations relating to the entry, continuation, and exclusion of learners to Otago Polytechnic Limited (Ltd) programmes.


1.          Selection and entry to programmes

1.1.         Learners are eligible to be admitted to programmes where they meet all published entry criteria and/or selection requirements, provided that  learners may be refused entry if:

  • they do not meet the published entry criteria.
  • in the Polytechnic’s view, they are unlikely to be successful in meeting the course outcomes (see Section 2 Progression) or have been excluded (see Section 4 Exclusions).
  • they have criminal convictions that would exclude them from meeting the requirements of an external registration or licensing body or meeting the requirements of work placements.
  • they do not meet immigration and visa requirements.

1.2.     Heads of College have delegated authority to manage learner entry into programmes according to the entry criteria in the approved programme documents.

2           Progression

2.1           Learners may be refused further enrolment in a programme or course of study if they do not make satisfactory progress; and may be refused entry to a higher-level programme if they do not demonstrate success within a lower level programme.

2.2           Principles for Determining Unsatisfactory Progress which may lead to cancellation of enrolment include the following:

2.2.1      A learner who does not make sufficient progress in the first semester of a programme (including regular attendance and participation, handing in scheduled assessments, and passing sufficient assessments to successfully complete the course).

2.2.2      A learner who does not pass at least half of the credits in which the learner was enrolled within one academic year.

2.2.3      A learner who enrolled in the same course on three occasions and has failed that course unless the programme document stipulates variance.

2.2.4      A learner who has not met specified attendance requirements.

2.3           The Head of College manages learner progress; cancellation of enrolment and exclusion requires approval from the Chief Executive.

3           Temporary Suspensions

3.1       If a learner's performance or participation in any off-site excursion, practical, or work experience is, at the absolute discretion of the

Polytechnic, unsatisfactory for whatever reason, the Polytechnic may temporarily remove that learner's attendance at the off-site excursion, practical, or work experience, and the Polytechnic’s relevant procedures will be instigated. Other reasons for temporary suspensions are detailed in ‘Rights and Responsibilities of Learners at Otago Polytechnic Ltd’.

4           Exclusions

4.1            Learners may be refused entry to a programme or course if they have previously been refused entry or excluded from an Otago Polytechnic Ltd programme or have been refused entry to a programme by another education provider or have been excluded or expelled by any other education provider for any reason.

4.1.1      Any learner who has been deemed by Otago Polytechnic Ltd to have made unsatisfactory academic progress may be excluded from that course and/or programme and not permitted to re-enrol without the prior permission of the Polytechnic.

4.1.2      Any excluded learner who wishes to apply for permission to re-enrol shall lodge a written application with the Polytechnic before the official enrolment date in the course and/or programme for which s/he seeks admission.

4.1.3      The Polytechnic shall make the decision on whether any particular learner who has been excluded may be permitted to re-enrol and may impose conditions on the re-enrolment to help ensure the learner has a reasonable chance of success in the course or programme.

4.1.4      When applying for re-enrolment, the learner will need to satisfy the Polytechnic that, as a result of study or other activity in the intervening period, there is a reasonable chance of success in subsequent study.

4.2       All exclusions must be authorised by the Chief Executive.



Academic Appeal Process for Learners

Learner Discipline

Resolution of Learner Complaints

Authorities and Delegations from Chief Executive Rights and Responsibilities of Learners at Otago Polytechnic Ltd


Delegation of Procedures

Heads of College are delegated the authority to manage processes for selection and entry. Only the Chief Executive has the authority regarding exclusions.