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Staff Excellence Awards Policy

Section
Corporate
To be read in conjunction with
Approval Date
1 June 2020
Approved By
Chief Executive
Next Review
30 November 2022
Responsibility
Deputy Chief Executive: People and Culture
Baldrige Criteria
Workforce focus
Purpose

To outline criteria, nomination, and selection processes of Staff Excellence Awards.

Policy

Awards

1. All Otago Polytechnic Limited staff (employees and contractors) and staff of joint venture partners are eligible for nomination and receipt of staff awards.

2. There are eight (8) areas for the excellence awards which are:

i.     Excellence in Teaching

ii.    Excellence in Research & Postgraduate Supervision

iii.   Excellence in Service Provision

iv.   Excellence in Leadership

v.    Excellence in implementation of the Māori Strategic Framework

vi.   Excellence in Sustainable Practice

vii.  Excellence in Safety & Wellbeing

viii. Community Service Award

ix.   Learner Capability Award

3. The awards are given in the form of a development grant. This is in addition to any other professional development which the staff member has. It may be used flexibly; however, the primary purpose is to assist in development.

Note: As with any use of Polytechnic funds, the way the grant is used must be in accordance with all other Otago Polytechnic Limited policies, documented and appropriate evidence of use of resources, including any receipts, should be submitted for reimbursement.

4. The same award cannot be received by the same staff member in two consecutive years.

5. The award may be made individually, jointly, or to a team.

6. No award will be made if, in the view of the Evaluation Panel, none is justified.

7. Recipients of Excellence Awards will have their name recorded on a Polytechnic Honours Board.

8. Awards are presented at the February staff meeting. Awards are expected to be used by the end of the year following the year in which the award is given. In exceptional circumstances with Director: People and Culture approval the award may be carried over.

Nominations

9.   Nominations should include clear evidence of the area of excellence in line with the appropriate framework or policies and provide appropriate supporting documentation such as learner feedback, peer evaluation and manager support.

10. Nominations close on 30 November each year.

11. Nomination forms are attached as Appendix 1.

12. Nominations must be accepted by the Nominee prior to submission by signing the Nomination Form. Nominees should attach current Curriculum Vitae to the Nomination Form, where appropriate.

13. Nominations are to be submitted to the Director People and Culture.

14. Nominations will be evaluated by an Evaluation Panel convened for that purpose.

Panel Decisions

15. Membership of the Panel is listed under each category. Any panel member can nominate an appropriate replacement if unavailable.

16. A member of the Evaluation Panel cannot make a nomination an award for which they are a panel member.

17. At the conclusion of the Panel’s evaluations the Chief Executive is to be advised of all nominations and the successful recipients. This process must be completed no later than 15 December each year.

18. All decisions of the Evaluation Panels are final.

Criteria

i.                Excellence in Teaching

Up to three

development grants

$2000 each

Purpose:

To recognise:

·       Excellence in teaching in Otago Polytechnic Limited’s programmes that closely aligns with the aspirations of the Learning and Teaching Strategic Framework

·       Provision of an outstanding learning environment which is truly inclusive of all learners, and especially Māori and Pacific Island learners and learners with disabilities

·       Excellence in blended or online learning design and delivery that

supports individual learner needs builds capability and work readiness and embeds experiential learning.

Nominations must be supported by:

·       Learner feedback on teaching and courses

·       Course success and retention rates,

·       Peer feedback

·       Evidence in relation to flexibility, inclusiveness, experiential learning, and capability development.

Evaluation Panel membership:

·       Deputy Chief Executive Learning and Teaching Services

·       Deputy Chief Executive Learner Experience or nominee

·       Director: Learning and Teaching Development or nominee

·       Academic staff member nominated by Academic Board

·       OPSA representative

·       Director People and Culture or People and Culture team representative

Notes: Recipient(s) of the Excellence in Teaching Awards may be asked to be an Otago Polytechnic Limited nominee(s) for the National Teaching Excellence awards (applications close 31 March each year).

There is some work involved in preparing a portfolio for the national awards so prospective

applicants need to factor this into their commitments. Support for the portfolio preparation is available from the Director: Quality.

 

i.                Excellence in Teaching

Up to three

development grants

$2000 each

Purpose:

To recognise:

·       Excellence in teaching in Otago Polytechnic Limited’s programmes that closely aligns with the aspirations of the Learning and Teaching Strategic Framework

·       Provision of an outstanding learning environment which is truly inclusive of all learners, and especially Māori and Pacific Island learners and learners with disabilities

·       Excellence in blended or online learning design and delivery that

supports individual learner needs builds capability and work readiness and embeds experiential learning.

Nominations must be supported by:

·       Learner feedback on teaching and courses

·       Course success and retention rates,

·       Peer feedback

·       Evidence in relation to flexibility, inclusiveness, experiential learning, and capability development.

Evaluation Panel membership:

·       Deputy Chief Executive Learning and Teaching Services

·       Deputy Chief Executive Learner Experience or nominee

·       Director: Learning and Teaching Development or nominee

·       Academic staff member nominated by Academic Board

·       OPSA representative

·       Director People and Culture or People and Culture team representative

Notes: Recipient(s) of the Excellence in Teaching Awards may be asked to be an Otago Polytechnic Limited nominee(s) for the National Teaching Excellence awards (applications close 31 March each year).

There is some work involved in preparing a portfolio for the national awards so prospective

applicants need to factor this into their commitments. Support for the portfolio preparation is available from the Director: Quality.

 

iii.      Excellence in Service Provision

Up to three

development grants

$2000 each

Purpose:

To recognise:

·       Excellence in service provision to internal and external customers.

·       Outstanding accomplishments and exceptional individual or

team service provision by members of Otago Polytechnic Limited general staff.

Evaluation Panel

membership:

·       Deputy Chief Executive:  People, Culture and Safety

·       Director: Learning and Teaching Development

·       Director: Student Success

·       Deputy Chief Executive: Business Services

·       Staff Subcommittee Convener

·       OPSA representative

 

iv.      Excellence in Leadership

Up to three

development grants

$2000 each

Purpose:

To recognise:

·       A staff member’s excellence in leadership demonstrated evidence of outstanding leadership which exhibits vision, inspiration, trust, and accomplishment and is consistent with Otago Polytechnic Limited values.

·       Demonstrated ability to lead beyond the level expected, or

anticipated in their normal job role.

Evaluation Panel membership:

·       Chief Executive

·       Deputy Chief Executive: People, Culture and Safety

·       Deputy Chief Executive: Learner Experience

·       Deputy Chief Executive: Learning and Teaching Services

·       One member of the Staff Subcommittee

Notes: Executive Leadership Team members are ineligible for this award. This award is to

acknowledge leadership in areas other than teaching.

 

v.      Excellence in implementation of the Māori Strategic Framework

Up to three

development grants

$2000 each

Purpose:

To recognise:

·       Fostering excellence in Māori participation and success  in learning

·       Kai Tahu / Māori Leadership

·       Fosters the use of korero in Te Reo leading by example

·       Development or delivery of quality courses and programmes in Te Ao Māori, or where Māori values are understood and recognised

·       Research outcomes that benefit, meet priorities and link to

development aspirations of Kai Tahu / Māori.

 

Evaluation Panel membership:

·       Chief Executive

·       Deputy Chief Executive: Māori Development and Kaitohutohu

·       Deputy Chief Executive: People, Culture and Safety

·       Deputy Chief Executive: Learning and Teaching Services

·       One other member of the Kaitohutohu office

 

vi.      Excellence in Sustainable Practice

Up to three

development grants

$2000 each

Purpose:

To recognise:

·       Excellent practice in integrated learning and teaching of sustainability

·       Consistent role modelling of organisational values of sustainability

·       Innovative ways to design waste out of our system

·       Engagement with communities to develop, influence and support sustainable practice.

Evaluation Panel membership:

·       Deputy Chief Executive: People, Culture and Safety

·       Deputy Chief Executive: Learning and Teaching Services

·       Sustainable Practice Advisor

·       OPSA Representative

 

vii. Excellence in Safety & Wellbeing

Up to three

development grants

$2000 each

Purpose:

To recognise:

Good Health and Safety practices that can be evidenced by;

·       Safety & Wellbeing Leadership and/or contribution

·       Significant Hazard ID and resolution or

·       Proactively responding to a Safety & Wellbeing situation (e.g. responding to and managing an emergency).

Evaluation Panel membership:

·       Deputy Chief Executive: People, Culture and Safety

·       Director: Health and Safety or nominee

·       3 H&S Representatives representing H&S Committee

 

viii. Community Service Award

One only development

grant

$2000

Purpose:

This award is given to an individual staff member in recognition of significant voluntary service in the community.

 

This award is Otago Polytechnic Limited’s way of acknowledging and honouring a staff member who has made, or makes, their community a better place to live through their service,

dedication and passion.

To recognise:

A staff member who has made service a central part of their lives and demonstrated excellence across the following criteria:

·         Has served the community for a sustained period of 5 years or more

·         Is recognised within their service area/s as demonstrating attributes pertaining to service, diligence, honesty, and trustworthiness

·         Is recognised as a role model within the community as a volunteer or office holder

·         Has had a positive impact on their community

·         Lives the OP vision of “Our people make a better world”

·         Demonstrates the OP values of: Accountability, Caring, Courage and Empowerment.

Evaluation Panel membership:

·       Deputy Chief Executive: People, Culture and Safety

·       Director:  People and Culture or nominee

·       Director: Marketing & Communications

 

ix.        Learner Capability Award – new award for 2019

One only development

grant

$2000

Purpose:

To recognise:

·       A staff member’s integration of Learner Capability into all programmes in their area of discipline.

·       Demonstrated integration of philosophy and pedagogy of the MSF and Sustainability into learner Capability framework.

Evaluation Panel membership:

·       Deputy Chief Executive: Learning and Teaching Services

·       Director: Learning and Teaching Development

·       Learner Capability Operations Co-Ordinator

·       Administrator: Learning and Teaching Development

   
Signature

Approved by:
Dr. Megan Gibbons
Chief Executive
01/06/2020