Your how-to guide before you start preparing your application to work with us.
How to complete your application
- Download and review the job description. This outlines the qualifications and experience we are looking for as well as the expected responsibilities and outcomes of the position.
- Complete the online application form. In many cases you will do this via the QJumpers website, so please follow the links provided. Please note that this step is compulsory, and without it you will not have completed the entire process and will not be considered alongside the other candidates. So please complete this step, even if it duplicates information provided elsewhere in your application.
- Upload attachments. This includes your CV, covering letter and any other supporting information that has been asked for. If your CV is not uploaded with your application, you have not completeed the entire process and will not be considered alongside the other candidates.
Tip: Make your documents into PDFs before uploading so formatting is not affected when they are opened.
- Submit your application. Once we have received and registered your application, you will receive an acknowledgement by email. If you have submitted an incomplete application, an email will be sent to notify you within 24 hours, and you will need to resubmit.
The selection process
- As soon as possible after the closing date the shortlisting panel will consider all applications. This process usually takes seven to ten days.
- Applicants who are selected for an interview will be contacted by phone by a member of the interviewing panel.
- If your application is unsuccessful you will be notified by email.
- If you live some distance from the Campus where the role will be located, we may choose to hold an interview by teleconference. If we ask you to travel to attend an interview in person, we will cover the costs of travel.
Interview panels at Otago Polytechnic can vary in size depending on the role and requirements. They usually include the appointing manager, a representative from the human resources team and a representative from the TIASA or TEU union. Other panellists may also be invited. At the time of confirming the interview, you will be informed of who and how many people are on the interviewing panel.
You are welcome to bring whānau or a support person to the interview. Please advise the person who arranges the interview if you intend to do this. Otago Polytechnic does not cover travel or other related expenses for whānau or those attending in support of an applicant.
If you are required to give a presentation, the topic will be provided in advance and standard equipment, such as a computer and a projector, will be available.
It may be a requirement of the role that you undertake a medical examination, hearing/eye testing, psychometric testing, attitude/aptitude testing or computer testing. You will be advised of this at the time the interview is arranged.
After the initial interview
You may be asked to attend a second interview in order to meet wider members of the team. This will be a more informal interview, however, the team will have questions of their own they may wish to ask.
All applicants who were interviewed will be advised by phone of the outcome of their interview. This is usually within two weeks of the final interview.
We will not contact your referees without your consent. We may choose to undertake reference checks prior to or following the interview process. Please ensure any referees you supply are aware they may be contacted in this capacity.
Children's Act 2014
As per our obligation under the Vulnerable Children Act and part of our recruitment process you may be required to complete a safety check if you will have regular or overnight contact with students that are under 18 years of age that takes place without the parent or guardian being present.
The safety check includes:
- Confirmation of your identity. For this we will require 1 primary document (e.g. original birth certificate or passport) and 1 secondary document (e.g. driver’s license, 18+ card), one of these need to be photographic;
- Undertaking a Police vetting check;
- Reference checks;
- Interview Notes;
- Check with professional body (if appropriate)
- Work history for the previous five years (CV)
We are then required to complete a Risk assessment based on the above information to determine your suitability to work with students under the age of 18.
This information has been supplied by the Children's Action Plan Directorate and the Tertiary Education Commission.
For more information, please contact People and Culture.