Hiring academic regalia

When you register

One of the best parts about your graduation is the chance to wear academic regalia with your friends and classmates. You can hire your academic regalia through the Graduation Registration Form (when the form is open).

Trencher "try-on"

We know it's tricky choosing the right size for your headwear (trencher) so we offer trencher "try-on" at our Customer Services desk (The Hub, Dunedin Campus). This runs from Monday 14 November (Mon-Fri, 8.30am - 5.00pm) and we've got all sizes of trenchers available. Head along, check that your chosen size is right and, if it isn't, no problem. Just email graduation@op.ac.nz and let them know the new size you'll need. 

Regalia hire fees

Below is a list of our current fees for regalia hire.

Type of gown Cost
Certificate, New Zealand Certificate $30
Diploma, New Zealand Diploma $50
Bachelor $70
Graduate Certificate, Diploma $70
Postgraduate Certificate, Diploma $70
Master, Doctor $70

Payment for regalia

You must pay for your academic regalia before you can collect it from the Gown Room.

You can pay by any of the below methods:

  • Pay online via Eventbrite
  • Pay with cash or EFTPOS at Customer Services (The Hub, Dunedin Campus, Mon-Fri 8.30am-5.00pm)
  • Pay with credit or debit card over the phone by ringing 0800 762 786

If your regalia is not returned at the times stated below (see Regalia returns section), you will be invoiced up to $1000 for the cost to replace the regalia.

Cancellations

Please try to let us know as soon as possible if you’re not coming and need to cancel your gown order (email graduation@op.ac.nz). The processing of refunds into your bank account takes up to 10 working days. If you have to cancel your order quite close to graduation day/on graduation day, please be aware that your refund may take a little longer to process due to workload.  

Gown Room information

Gown room location

The Gown Room is located in B Block at our Dunedin Campus. This is usually accessible from St David Street. Unfortunately, this street will be closed in December 2022 due to roadworks being completed by the Dunedin City Council. View Gown Room location on Google maps

There are several other streets where you can park and then access the Gown Room on foot. 

Mon - Fri, 8.30am-5.00pm 

Park on Forth Street (plenty of on-street parking), go to our Customer Services Desk (located in the Mason Centre, main entrance Dunedin Campus, Mon-Fri 8.30am-5.00pm) and they'll direct you.  

Alternatively, you can park on Harbour Terrace (plenty of on-street parking) and walk to the Gown Room (B Block).  

Gown Room access when Customer Services is open

Other times 

Park on Forth Street or Harbour Terrace (plenty of on-street parking) and follow the red arrow on the map below. 

Gown Room access when Customer Services is closed

Regalia pick up

Academic regalia can be collected on your behalf by friends or family members. However, it is your responsibility for the safe return of your own academic regalia. If you've organised for someone else to collect your gown, please send the person's name and contact details to graduation@op.ac.nz

Gown Room - located in B Block

Date Time
Tuesday 13 December 2022 4.00pm – 7.00pm
Wednesday 14 and Thursday 15 December 2022 9.30am – 7.00pm
Friday 16 December 2022 8.00am – 11.00am

Regalia returns

Academic regalia can be returned on your behalf by friends or family members. However, it is your responsibility for the safe return of your own academic regalia. 

When returning gowns, please either hand them to someone or place them in the collection bin. Please don't leave gowns on the floor. 

Option 1: Town Hall Foyer located directly across from exiting door of Town Hall

Date Time
Friday 16 December 2022

1.30pm – 3.30pm (Ceremony 1)

4.30pm – 6.30pm (Ceremony 2)


Option 2: Gown Room - located in B Block

Date Time
Saturday 17 December 2022 11.00am – 2.00pm
Monday 19 and Tuesday 20 December 2022 10.00am – 4.00pm


Option 3: Customers Services, The Hub, Forth Street (main entrance, Dunedin Campus)

Date Time
Wednesday 21 and Thursday 22 December 2022 Late drop offs: 8.00am – 5.00pm
Friday 23 December 2022 Late drop offs: 8.00am - 12 noon 

Non-returns

If your regalia is not returned by midday on 23 December 2022, you will be invoiced the cost of a replacement.

Please email graduation@op.ac.nz for any help or enquiries.

Academic regalia guide 

Regalia per qualification type

Below is a table showing what academic regalia you need to hire/wear depending on which qualification type you will be graduating with. 

You must wear the regalia for the highest qualification you will receive on the day of graduation. 

If you're getting a double qualification of the same level, you may choose one colour to wear, not two. 

Qualification Blue Gown Facing Hood Trencher
Undergraduate Certificate X      
Undergraduate Diploma X X    
Undergraduate Degree X X X X
Undergraduate Honours Degree X X X
Edged with Dark Blue
X
Postgraduate Diploma or Degree X X X X
Masters X   X
Single Colour Hood
(Silk)
X
Gold Tassel
Doctor of Professional Practice X
Mid Blue Gown
X
Doctor of Professional Practice
X
Doctor of Professional Practice
X
Soft bonnet

Hood and sash colours 

These are the colours that represent all of our study areas.

How to wear your regalia 

Facing 

Buttoned onto the gown by shoulder buttons and lies flat down either side of opening of gown.

Hood 

Buttoned onto the gown by shoulder buttons over the top of a facing.

Trencher (name for your headwear)

Certificate and Diploma students do not wear a trencher. 

For all other graduates - 

  • your trencher is worn with the shorter peak to the front and the longer peak to the back
  • this means the front is higher compared to the back 
  • you also need to wear your tassel hanging to the left (this is gold for Masters' students).  

Wearing/looking after your regalia

What to wear with your gown

There is no prescribed dress code, but your graduation ceremony is a formal celebration of your achievement, and we encourage you to dress appropriately.

How to look after your academic regalia

You are responsible for each piece of academic regalia you hire. We recommend you hang your regalia up as soon as possible to ensure it remains crease free. Please do not pin anything to your regalia.

If you need to press any pieces, please use a dry iron on low heat (i.e. no steam), with a cloth to protect the fabric.

Please note that the following can cause severe damage to regalia:

  • throwing trenchers into the air, and careless use of trenchers. Please ensure that the mortar board of your trencher is flat when stored.
  • makeup, tanning products, food and drink mark the regalia easily. Please be aware of this and be careful when using any products.
  • cigarette burns, car door marks and foot prints are often found on returned regalia. Please be careful to avoid these.

If any damage occurs to the regalia while in your hire you are likely to incur repair, cleaning and/or replacement costs.

Contact us

If you’re not sure what to study and would like some guidance, we’re here to help. Feel free to chat to us directly about any questions you may have.