The task in your application portal will tell you what documents are required for your application.
The most common certified documents we request for applications are below:
- Birth certificate
- Visa (for non-New Zealand citizens)
- Marriage or civil union certificate
- Deed poll
Please read the requirement in your application portal for the documents you need to provide. Most applicants will not need to supply all of the above, and some programmes have additional or specific requirements.
All learners in New Zealand are given a National Student Number (NSN) which is recorded on the National Student Index (NSI).
It is a requirement for us to verify the name, date of birth, and residency of each leaner so you can be matched to your NSI record (see https://nsi.education.govt.nz for more information).
Certified copies are sometimes referred to as verified copies. For application purposes a verified copy is the same as a certified copy.
The task requesting the document will contain further information about why we need you to upload another document. Some common reasons are:
- Your copy was not certified correctly
- Your copy was not certified by a suitable person
- The copy provided was cropped
- The copy provided was not legible
- You uploaded an incorrect file (but thanks for the photo of your cat)
Please read the task which has been set for you, and contact us if you need further clarification.
NZ Citizens whose details match a verified NSI record will not normally need to supply documents for ID verification.
This is normally for one of the below reasons
- Your NSI record is not verified – if this is your first time studying at a tertiary institute your NSN may have not yet be verified. Otago Polytechnic will verify your NSI record for you once we receive your certified documents.
- You have changed your name since the last time you studied in NZ – in this case we will require evidence of your name change (such as a Marriage or civil union certificate, or Deed poll).
- You are not a NZ Citizen – we need a copy of your passport and/or visa on record.
There are some documents we need to have copies of each year, for example residency visas which have an expiry date.
If you can’t get your documents certified in person due to COVID-19 restrictions a Justice of the Peace may be able to certify these for you digitally.
Visit https://justiceofthepeace.org.nz/ for more information.